Dormitory move-in Guide for the International Residence No.3

Upon moving into the International Residence No.3, students are expected to follow the guidelines below:

1. Move-in Forms

Students are required to submit the Notice of Occupancy and Written Pledge Form? (with a passport size your photo) to the Student Exchange Division within one week after your arrival date.

【Notice of Occupancy】

https://sanda.tufs.ac.jp/ryugakusei/applicationforir/

2. Bedding Fee

Students are required to pay for their bedding in cash within two weeks after arrival. The bedding fee is 12,100 Yen (including tax). Please bring the exact amount (no change) to the Student Exchange Division counter.

3. Dormitory Fee

Residents are required to pay the dormitory fee for each month by automatic debit on every 27th day* of the previous month. *: If the 27th falls on a weekend or holiday, then it would be on the next working day.

Monthly fee for Dormitory 3 is 46,000 JPY (including tax).
Please note that for those who stay in the dormitory for more than 6 months, a key money/* of 30,000 JPY (including tax) will be automatically deducted from your bank account in addition to the dormitory fee.

*: Key money is a non-refundable administrative fee to be paid at the time of moving in for those who will stay for more than 6 months.

Note: Exchange students who do not receive a scholarship and whose period of stay is five months or less will be notified separately regarding payment options.

Below are the steps to start the payment:

  1. Open a Japan Post Bank account through Yucho Bank App and receive your cash card which will be sent to your mail box at a later date. For details, please be confirmed at the orientation.

  2. Register your account information at the Dormitory 3 management office as soon as your cash card and PIN are ready. The deadline for registering an account is the 10th of each month. (If the 10th falls on a weekend or holiday, then it would be on the next working day.)

  3. Deposit the amount of your payment in your bank account via international money transfer or ATM. ATMs are located on campus or at convenience stores. For International money transfer, please follow the procedures at the originating bank.

  4. Check your bank balance before the 27th of the previous month.

    The first payment date after bank information registration will be the 27th of the following month. The first automatic debit will be for the unpaid amount from the month you move in to the month of settlement, so please make sure you have a balance more than the actual debit amount.

[The case you are in dormitory from April,]

If the account information registration is completed around May 10th, the first debit date will be around May 27th. In that case, the debit amount will be as follows:

  • Dormitory 3: 46,000 JPY/month x 3 months (Apr/May/Jun) - Total 138,000 JPY

[The case you are in dormitory from October,]

If the account information registration is completed around November 10th, the first debit date will be around November 27th. In that case, the debit amount will be as follows:

  • Dormitory 3: 46,000 JPY/month x 3 months (Oct/Nov/Dec) - Total 138,000 JPY

After the first automatic debit is completed, dormitory fee for one month will be deducted automatically from your bank account on the 27th* of the previous month. *: If the 27th falls on a weekend or holiday, then it would be on the next working day.

For more details about procedures for opening a bank account, it will be explained at the orientation.

Reminders:

  • It will take about 3 weeks to receive your cash card (and PIN).?
  • It could take 2-3 months to complete all registration procedures depending on the situation. Thus, the dormitory rent for the first 2-3 months will be deducted automatically in one time after all the procedures above are completed.

NOTE: Full monthly fee for your first and/or last month will be charged regardless of your move-in/out date.

4. Utility Fee

The following utility bills will be sent to you;

  • Electricity: To be sent monthly.
  • Water: To be sent every other month.

You may settle your payments at convenience stores or at the post office.

You are recommended to keep all the receipts until you move out of the dormitory just in case you may need them as proof of payment.

5. Dormitory Rules

  • Students are advised to refrain from making unnecessary and excessive noises after 10p.m. Please be considerate of your neighbors

  • Non-residents are PROHIBITED to enter any areas of the dormitory other than multipurpose room.

  • The Multi-Purpose Room (1st floor in Dormitory 3) is available for meeting visitors.

  • Please be reminded that hosting an overnight guest/s and subletting one’s room constitute a breach of the lease agreements and may result in eviction.

  • Fuchu City requires citizens and institutions to dispose garbage in accordance to the city rules. Residents are required to segregate waste materials according to the types of products before disposal. Please make sure to put burnable waste in a plastic bag and be closed tightly. (No need to purchase the Fuchu City designated plastic bags.) There are garbage collection points on each floor of the dormitory. Please refer to the enclosed “How to dispose of garbage/ recycle resources” for further details.

  • You are responsible to keeping your room clean and tidy. Please take off your shoes before entering the room.

  • Please ventilate your room regularly to prevent mold and condensation due to humidity.

  • When using the Induction Heating device in your room, please do not leave it unattended.

  • Smoking is STRICTLY PROHIBITED in any areas of the dormitory including rooms and balconies. Please smoke in the designated area that is in front of Dormitory 2.

  • Drinking alcoholic beverages is also PROHIBITED outside the rooms. Note: Smoking and drinking alcoholic beverages are not allowed for people under 20 years old in Japan.?Note: Smoking and drinking alcoholic beverages are not allowed for people under 20 years old in Japan.

6. Tutors

We have resident tutors in each dormitory. One of them is on duty every day from 8 p.m. to 8:30 a.m. (11:30 a.m. on weekends/ holidays) of the next day. You may contact the tutor of the day, when you have questions or concerns. Please refer to the schedule sheet and the self-introduction poster at the entrance area of the dormitory.

Note: Both Japanese and English-speaking tutors are available.

7. Dormitory Manager

The dormitory manager is available from 11:30 a.m. to 8 p.m. daily. The management office for Dormitory 3 is located at the entrance. The management office is not available from 4:30 p.m. to 6 p.m. on weekdays and weekends except Wednesdays and the first Thursday of the month. On Wednesdays and the first Thursday of the month, the management room is not available from 1:00 p.m. to 2:00 p.m. and from 5:00 p.m. to 5:30 p.m.

8. Receiving packages

Receiving of packages by the dormitory manager is from 11:30 a.m. to 8 p.m. daily (except closed time) at the management office.

A note will be posted to your mail box in case you have a package to receive.

Claiming of packages is from 11:30 a.m. to 8 p.m. (except closed time) at the management office.

Reminder: Cash on delivery and frozen/ refrigerated items are PROHIBITED.

Please specify your residence and room number. You may use this address for your reference.

Address:

Tokyo University of Foreign Studies
International Residence No.〇 - Room 〇〇〇
3-11-2 Asahi-cho, Fuchu-shi, Tokyo JAPAN, POST CODE 183-0003

9. Gatherings / Events

  • The Multipurpose Room and Open Terrace on the first floor of Building No. 3 are available for use.
  • When gathering, etc. in the multipurpose room or open terrace, please obtain permission from the
    Student Exchange Division at least 7 working days in advance.
  • In principle, gatherings held in the multipurpose room or open terrace are limited to those held only by residents. If you wish to gather and interact with non-residents of the dormitory, please use an on-campus space other than the International Residence.

10．Facilities and Equipment

  • Multi-Purpose Room
    Available from 8:30 a.m. to 10 p.m.? Fill out a request form at the Student Exchange Division at least 7 working days before the gathering.
    Drinking/ eating is available. Never leave your personal belongings or any garbage there.
    Please refer to the dormitory rules and be considerate of other residents.
  • Laundry
    Located on the 1st floor.
    -Washing machine: 100 yen
    -Dryer: 100 yen/ 30 min.
  • Vending Machine
    Located on the 1st, 4th, 7th floor.

11．Internet

Each room has a Wi-Fi router. Please find ID and PIN indicated on the Wi-Fi router and choose “automatic connection” for all settings of your devices. Please be reminded that the LAN cables and Wi-Fi routers are university equipment.

Be reminded further, that students are PROHIBITED to send or receive large data files or to share software (including P2P) and illegally downloaded movies.

Moreover, computer virus could rapidly spread over all the computers in the dormitory via network. It is required that you install anti-virus software and keep OS and Office updated to prevent virus infections.

12. In Case of Sickness

Below are the steps to follow;

  1. Take the right medication and have a good rest.
  2. If you don’t get better, visit TUFS Health Care Center during daytime (from 10 a.m. to 3 p.m.) on weekdays. For emergencies or weekends, contact the dormitory manager (from 11:30 a.m. to 8 p.m.) or tutors on duty (8 p.m. to 11 a.m. the next day). Find the tutor work shift table at the entrance hall. Below are the contact information:
  • Dormitory Manager: 042-330-5800
  1. If you are in a serious medical condition, dial 119 for an ambulance. If you can manage to call a taxi, you may call - Juzen Taxi 0423-62-6521, Keio Taxi 042-382-9966.
  2. The dormitory manager or the tutor on duty will find a hospital and make a reservation for you. They will also walk you to a taxi or an ambulance. We recommend you to ask one of your Japanese speaking friends to accompany you to the hospital.

Reminder: Make sure to bring the following items;

  • Health Insurance Card
  • Residence Card
  • Cash/ Credit car

NOTE: If you have signed up for the National Health Insurance, you will be charged 30% of the total amount to be paid in your medical fee, including medical examination, treatment, and prescription. Please make sure to bring your Health Insurance Card with you when seeing a doctor.

13. Off - campus Accidents or Incidents

Please call the Student Exchange Division immediately. During weekends, holidays, and weekdays after 8p.m. to 11a.m. the next morning, contact a tutor on duty and follow his/her instructions. Be informed that you are expected to report to the Student Exchange Division at your earliest convenience time once settled. Please refer to the contact details below:

  • Student Exchange Division: 042-330-5185
  • Dormitory 3 Manager: 042-330-5801

14. Lost and Found

Please deliver lost and found items to the dormitory management office.? Unclaimed lost and found items after one year will be discarded.

15. Move-out

If you plan to (or if you are expected to) vacate the dormitory, please notify the Student Exchange Division by submitting the “Notice of Withdrawal” form at least one (1) month before your move-out date. Please read carefully the Notice of Withdrawal form with Move-out Guide, Checklist, and Oversized Garbage Disposal Guide. Moreover, be reminded that you will be charged the following month’s full-month fee, if you fail to inform us one month prior to your move-out date.

Contact us

Thank you for your understanding and cooperation.

Should you have any questions or concerns, please contact the Student Exchange Division.

  • Student Exchange Division: 042-330-5185
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